What To Look for in Rotary Cabinets: Features & More
The organized, easy-to-navigate office of your dreams is just a swivel away when you invest in rotary cabinets! With a light push, the interior rotates, doubling your usable storage area with a single unit. Rotary cabinets allow you to store more items while taking up less space and give you easy access to all of your supplies, files, and equipment.
If you’ve been thinking about adding rotary cabinets to your office, keep reading for some advice on which rotary cabinet features to look for when you select a cabinet.
Who Can Benefit From Rotary Cabinets?
The list of rotary cabinet uses and applications is almost endless. They are a fantastic option for nearly any setting – every business has files and supplies that need to be organized! For example, pharmacies that need to store prescriptions, legal offices with large quantities of physical files, and small businesses operating out of a tight facility can all benefit from rotary cabinets.
Why Should You Invest in Rotary Storage?
While they are a practical storage option, standard stationary cabinets are not always the most space-effective. If you are looking for storage that can improve your office by working smarter instead of harder, invest in rotary storage. A rotary cabinet features a clever spinning design that maximizes floor space, boosts efficiency, and keeps items secure. Plus, the majority of our spinning rotary cabinets ship fully assembled – all you need to do is unpack the cabinet, make sure it is level, and start setting up your storage.
Rotary Cabinet Features
Rotary cabinets are a flexible, secure option that can fit seamlessly into nearly any workplace. They are a long-lasting solution built with durable materials and include a sturdy base with hardened steel ball bearings. Keep reading to learn more about the numerous rotary cabinet benefits:
Save Floor Space
The unique rotating design of our rotary cabinets allows you to double your storage space in a compact footprint. This is particularly appealing for smaller offices with limited storage areas or expanding offices that want to make room for other amenities. Units like our rotating legal shelf cabinets deliver more file storage in less space, making the most out of your storage area. Plus, rotary cabinets like these are freestanding units, so you can place them wherever is most convenient to maximize your space. If you need to rearrange down the line, it is a breeze to move and reposition these cabinets.
With up to 360° rotation, rotating storage cabinets can boost efficiency in your office or facility. No more wasted time spent searching for a particular file or important belonging; rotating storage cabinets increase visibility within your storage area so that it’s easy to find exactly what you need quickly. Rotating letter drawer cabinets provide improved, efficient access to your files, with high-volume storage drawers that make it easy to find the information you need. Plus, these units are designed with latches to prevent the drawers from rolling out during rotation, so you don’t need to worry about the drawers getting stuck.
Safely Store Valuables
From sensitive documents to restricted products, every workplace has valuable items that need to be stored securely. Many of our rotary storage solutions can be equipped with a built-in cabinet lock for a little extra peace of mind. This can also help you save money by minimizing the chance of damage or theft that could lead to excess costs. For example, pharmacy rotary cabinets feature locking cabinets that are ideal for medications that need to be protected. These security drawers can only be opened with a key, so you can restrict access as necessary.
A disorganized filing system causes headaches and slowdowns. Why not avoid those problems entirely? Our storage solutions make it simple to sort files so that they stay organized and are always exactly where you need them. Rotating letter shelf cabinets are available in a variety of sizes, finishes, and capacities. When you’re looking for a file, you can simply pivot the shelves and visually scan them to find what you need, which is much more efficient than walking through aisles of shelves. These cabinets can even include roll-out frames for top tab filing, as well as upper shelves for additional binder storage. All you need to do is decide if you’ll sort by file color or alphabetically!
Secure Employee Belongings
One aspect of office storage that is often neglected is storage for employee belongings. Even if your facility doesn’t have a locker room, it’s helpful to create a designated space for employees to keep their items safe during the workday and minimize clutter in the workplace. Rotary garment cabinets are an excellent solution for this issue. They feature plenty of storage for coats, bags, and other items. Some units come with adjustable shelves, locking drawers, and garment hooks. Plus, their narrow footprint won’t take up too much of your valuable storage area.
Why Buy Rotary Storage From StoreMoreStore?
Here at StoreMoreStore, we believe in the power of a strong organizational system. We know it can help save you time, money, and stress – because we’ve seen it happen for our customers! Our rotary storage units, like rotating legal drawer cabinets, can help your workplace stay organized. If you have more questions about rotary storage features, reach out to our customer service experts today. We are happy to offer design assistance and help you select great products that meet your unique needs. You can call us at (855) 786-7667 or send us an email.
How Automotive Storage Can Improve Your Auto Shop
How Auto Shop Organization Can Free Up Work Space in Your Garage
From the front bumper to the rear brake light, cars are intricate pieces of machinery that require large volumes of parts, tools, and equipment to stay functional. Anyone who works with cars, whether as a personal hobby or a professional business, needs auto shop organization solutions to manage all of the necessary supplies and components.
Who Needs Auto Shop Organization?
If you’re a mechanic or shop owner looking to improve your auto repair shop organization, storage solutions are an excellent way to keep organized and make repairs efficiently. Auto repair shop managers, for example, know that proper storage is essential to keeping inventory protected and sorted. On the other hand, a hobbyist who wants to better their garage storage setup will also benefit from space-saving storage solutions. Whatever your needs are, there is an auto storage product that can make your life easier.
Why Should You Invest in Automotive Storage?
When everything in your shop or garage has a designated storage area, it is much easier to work efficiently. If you need that one specific part to complete a rush job, or if a customer is anxiously awaiting the component they’ve ordered, you don’t want to waste time searching through unorganized piles. Automotive storage solutions help you avoid the stressful search and the headache that can often follow. The investment will pay off in time saved, money earned, and increased customer satisfaction.
What Are the Benefits of Auto Shop Organization?
Smart auto shop organization can make a world of difference in your daily operations. From small part storage to large equipment housing and everything in between, an efficient storage area for each item keeps you organized. StoreMoreStore’s automotive storage solutions make it easy to store parts, protect inventory, boost productivity, and more. The following are just a few of the many benefits:
Clear Floor Space
Storage systems can keep your inventory organized while using less space. This frees up valuable floor area for projects, work stations, amenities, and more. As the name suggests, wall-mounted bin systems can be installed directly onto the wall instead of taking up square footage on the floor. What would otherwise be wasted wall space becomes a usable storage area, perfect for car parts in varying sizes or awkwardly-shaped tools. Our bin systems are available in an array of sizes and configurations, so you can find the wall-mounted solution that best suits your space and your storage needs.
Auto parts storage systems give you the flexibility to organize every part in your inventory, from tiny screws to large tires. Rotary bin racks are a fantastic option for any small, loose parts you may have, such as screws or bolts. These racks feature a revolving design that makes it easy to locate what you need. Made from heavy-duty, industrial materials, these bins can hold even heavier parts. Bulky tires can also be cumbersome to store, but tire storage racks are an accessible, efficient storage option. The open shelves make it a breeze to check your stocks of a specific type of tire and to retrieve the exact item you need, boosting efficiency and saving time.
Keep Things Tidy
You put care into your auto mechanic garage layout. Storage solutions make the most of your layout and help you maintain an orderly appearance for customers, visitors, and employees. Storage solutions that are both practical and attractive, such as pegboard sliders, are a fine option for any mechanic’s garage. Simply hang your tools on the pegboard, and your supplies are immediately accessible and organized. When not in use, you can slide the pegboard back into the rack – and just like that, the clutter is out of sight!
Streamline Your Workflow
When you’re working on multiple cars at a time or bouncing between different areas in the shop, you shouldn’t have to make unnecessary trips back and forth to gather supplies. Mobile storage solutions move with you, so you can keep your workflow moving along uninterrupted. StoreMoreStore offers mobile cabinets in a wide range of sizes and capacities. For example, you might choose a heavy-duty cabinet for weighty equipment or opt for a light-duty cabinet for increased portability of lighter tools. Our mobile industrial parts cabinets are extremely sturdy, and include a thumb latch lock to keep drawers closed when not in use. Hot tip: add a partition or divider to take your organization up a notch!
Prevent Damage to Inventory
Your inventory is an investment – so store it properly! Automotive racks are engineered to keep your auto parts and equipment protected and in good condition. For example, battery storage racks enable you to store batteries using the FIFO (First In/First Out) method, which ensures even wear and maximizes your batteries’ lives. Similarly, car bumper automotive racks store bumpers on individual shelves, preventing scratching and other damage.
Why Buy Automotive Storage From StoreMoreStore?
Here at StoreMoreStore, we believe in the power of a strong organizational system. We know it can help save you time, money, and stress – because we’ve seen it happen for our customers! Since 2012, our storage solutions have helped businesses like yours stay organized and improve operations. If you want to know more about how to organize a repair shop, reach out to our customer service experts today by calling us at (855) 786-7667 or send us an email.
What to Know About Bike Storage: Ideas and Best Practices
Bikes are large, clunky items that often pose a tricky storage challenge. We’re well aware of the problems that can arise when you try to find a place for your two-wheeled ride, and we wanted to share some bike storage ideas and best practices that can help you store your bicycles safely and conveniently. Keep reading to learn how bike storage solutions for your space can make a world of difference!
Who Needs Bike Storage?
Whether you own a high-end triathlon bike or a basic cruiser that you take for rides around the neighborhood, your bicycle is an investment you should take good care of. Bike storage for the home makes it easy.
Places that need to store high numbers of bicycles can benefit from specialized storage products as well. As a building owner, university campus, or commercial garage manager, you need to provide residents and visitors with a proper place to secure their bikes. Retail stores like sporting goods shops that sell bikes, police property rooms, and unclaimed bike facilities also need adequate storage.
What Are The Benefits of Bike Storage?
A traditional single-tier, horizontal bike rack is not a very efficient use of floor space, and uncovered outdoor storage leaves your bike exposed to the elements, where it can fall victim to rust and fading paint. Our innovative bike storage products don’t just keep your ride safe and in good condition; they also help you save space, reduce clutter, and keep your storage area organized. Install these products in a garage, shed, or commercial location to protect and store bikes for long- and short-term needs.
A solid bike storage solution will reduce clutter in your home, garage, or facility. If you live in a smaller house or apartment, you likely don’t have room to keep your bike (or multiple bikes) in the living room or kitchen. Similarly, at a police station, condo complex, or school, you don’t want bicycles strewn around the property. A convenient storage option encourages good practices and saves headaches.
Keep Bikes Accessible
If your bike is difficult to access, you might be deterred from using it as often as you’d like. For example, if you live in an apartment building or dorm, you probably don’t want to carry your bike up the stairs to your place every day. Installing nearby apartment bike storage lets you avoid this dilemma and keep your bike in a safe, accessible location.
Vertical bike storage saves space by minimizing the floor area that a bike requires. In a garage, bikes take up valuable real estate that needs to be saved for vehicles, sports gear, lawn care items, and more. Garage bike storage allows you to make better use of your space – no more pulling your bike out from under a pile of other equipment!
What Type of Storage is Right For Your Space?
StoreMoreStore offers a wide selection of bike racks. From vertical bike storage for one or two bikes to multi-tiered bike storage that can hold upwards of ten bikes, we have bike storage solutions that suit your space and meet your demands. Plus, our bike storage products are built to last and easy to install!
Wall-Mounted Bike Racks
Wall-mounted bike racks are a space-saving solution ideal for apartments or condos. Bike wall-mounted hanging brackets allow you to hang bikes vertically along the wall. They are made of heavy-duty 11-gauge steel for durability, and you can add a padlock to the loop for extra security. Bonus tip: try staggering the brackets to maximize your storage space!
High Volume Bike Storage
Our bike storage racks are available in multiple sizes. With two tiers of bike slots, you can make the most out of your storage area and take up less floor space. Bikes easily roll into the wheel trays, and then a tear-shaped tire slot ensures they stay securely in place. If you need to store even larger quantities, our double-decker large metal bike rack stores 14 bikes.
If you need to store many bikes in a small space, check out our commercial bicycle racks. Their slim profiles and vertical storage allow you to store more bikes with a smaller footprint. Since these racks are freestanding, you can place one almost anywhere. Bonus storage shelves can also hold gear like helmets or bike accessories for even more storage possibilities.
Our commercial bike racks are available in a variety of finishes so that universities can use their school colors, or luxury apartment complexes can select a shade that matches their design aesthetics.
Families with bikes for multiple children and parents can benefit from a wall-mounted six bike lift: it stores bikes overhead, saving room in your garage for parked cars and other items. Simply use a crank handle, drill, or motorized winch, and the bikes are up and out of the way. For a completely motorized option, try the motorized bike storage lift that is operated via a button and an electric motor.
How Can You Store Your Bike Properly?
To ensure your bicycles are preserved and protected in storage, it is important to keep a few things in mind. First, you need to make sure that the bikes aren’t being scratched by the storage unit or other items in your storage area. Our hanging bike hooks are coated in vinyl to prevent scratching.
If you’re storing multiple bikes on the same bike rack, you’ll also want to make sure they don’t damage each other. The wheel trays on our bike storage racks are staggered to avoid this, leaving extra clearance between each bike.
Why Buy Bike Storage From StoreMoreStore?
Since 2012, StoreMoreStore’s storage solutions have helped businesses like yours achieve their organizational goals, save time, and protect their investments. If you would like to learn more about bike storage ideas, reach out to our customer service experts today by calling us at (855) 786-7667 or send us an email.
How to Set Up a File Management System
Even today, almost every business deals with physical documents. How can you ensure that you have an organized file management system in your office?
Loss in productivity due to document trouble: 20%
What Is a File Management System?
A sound file management system requires you to develop, organize, and administer a method of handling physical documents. A good document management strategy improves operational efficiency and office workflow.
The average time it takes professionals to locate a document: 18 minutes
The Risks of a Poor File Management System:
- Lost documents and files
- Wasted time
- Lower employee morale
- Increase in errors
- Lower customer satisfaction
- Lost productivity
The percent of all paper documents that are lost: 7.5%
Best Ways to Organize Your Files
Step 1: Assess the needs and habits of your office
Step 2: Determine the types of documents you need to retain and file
Step 3: Appoint a location for your filing system
Step 4: Determine whether you need to invest in filing storage, like shelves or cases.
Step 5: Create main categories for your files (like invoices, receipts, case files)
Step 6: Create sub-categories for files (like sales receipts, marketing receipts, product management receipts)
Step 7: Determine the best organizational system for your needs.
Step 8: Buy the supplies you need to implement your organizational system.
Step 9: Implement your organizational system.
Step 10: Document your file management process so someone can recreate it if needed.
Step 11: Train your staff to understand and maintain your organizational system.
Step 12: Assign an employee to review and clean up the filing system regularly.
Step 13: Consider digitizing your most critical documents.
Percent of business owners want to access files remotely: 77%
What Office Filing System Template Works Best for You?
The type of document management system you use will depend on the specific needs of your company. Several popular methods are:
- Color-coded by department
- Color-coded by category
- Color-coded by priority
- Organized by date
What Filing Supplies Do You Need?
To create and maintain a file management system, consider buying these supplies:
- Shelving units
- Filing folders
- File labels
- Document organizers
- Oblique file folders
- Tabbies file handles
- Large hanging file folders
- Document scanning services
Why Keyless Lockers Are the Future
Many businesses and institutions want to offer locker services to their customers, employees, residents, and students. However, traditional lockers that require locks and keys can present a variety of headaches. What happens when a student loses a key or when an employee quits and won’t return their locker key? Keyless lockers offer convenience and flexibility. If you are looking to install lockers in your business or location, electronic keyless lockers are the way to go.
What Are Electronic Lockers?
Keyless lockers come in many different varieties. At StoreMoreStore, our electronic keyless lockers feature a digital keypad. Users type in their code to unlock and open the locker. This system makes it easy for locker users to open and close their lockers and saves management a great deal of time and effort.
Additionally, our electronic lockers can be programmed with permanent or temporary access codes, so management can control how long a customer or user can access them.
The Benefits of Keyless Lockers
Keyless lockers aren’t just a cool way to shift your locker system into the future. They offer several benefits over traditional lock-and-key systems.
No More Lost Keys or Locks
Users will inevitably lose or misplace a key. At the least, this means management will have to use an extra key to open the locker. At the worst, if a key is lost or stolen, it means the entire lock must be replaced. Replacing locks over and over can add many costs to the operation of the locker system.
Easy Transfer to New Owners
When an employee leaves a company or a student graduates from school, administrators need to spend extra time and effort to retrieve their locker keys and locks. Inevitably, these keys sometimes disappear, forcing a company to pay for new locks and keys. Keyless lockers make it easy for management to transfer lockers to new users. After management switches to a new code, a user can immediately access their locker.
Less Management Oversight
A staff member will always need to be present to deal with the inevitable forgotten or lost key. In the case of businesses that offer locker keys to customers, such as at a gym, an employee must be dedicated to handing out, tracking, and collecting all keys when the customer is done. This type of overhead is expensive and cumbersome and can take your employees away from critical tasks.
What happens if a resident at an apartment complex loses their mail key and the desk attendant is away? They could miss critical mail and packages. Customers and employees appreciate the ease and convenience of electronic lockers. They can access their lockers whenever necessary and don’t have to worry about always remembering their key.
Electronic lockers allow management to track their lockers better. They can create temporary passcodes so users can’t get into a locker after their time limit has expired. Additionally, while locker keys are easy to steal, passcodes are not. Finally, suppose an employer needs to let an employee go. In that case, they can immediately change their locker passcode after the employee departs, so the ex-employee no longer has access to the locker.
Different Types of Keyless Lockers
Now that you understand the benefits of keyless lockers, how do you know if these types of lockers are right for you? First of all, consider your locker needs. What type of locker system will work best for your customers, employees, students, or residents?
Some of our most popular electronic lockers include:
Keyless Cell Phone Lockers
Customers don’t always want to carry their cell phones, keys, or wallets with them, especially if they’re visiting an establishment like a pool or spa. A cell phone locker can allow customers to stash their small personal possessions so they can be unencumbered. Likewise, cell phone lockers can come in handy if you need employees or students to leave their cell phones at the door to limit distractions or prevent information leaks.
Keyless Backpack Lockers
Do your students, customers, or employees need a place to put their belongings? Keyless backpack lockers are an excellent option. These types of lockers work well at theme parks, where customers may want to stash purses and bags before jumping on rides, as well as in schools where students need to store books and backpacks between classes.
Keyless See-Through Lockers
Do you want to ensure that your students, employees, or guests don’t bring contraband onto your property? Keyless see-through lockers are a good deterrent for keeping illegal items out of school or out of your office. See-through lockers also make it easy for your security officer or management to see if users are storing anything illegal or banned in their lockers. If you want to increase the safety of your organization, see-through lockers might be the right choice.
All-Purpose Digital Lockers
Need keyless lockers for any other reason? All-purpose digital lockers are a great choice. They can work in a wide variety of settings. Add these to your apartment complex so residents can pick up packages without the need of a front desk attendant. Put them in your gym or spa so members can store their gym bags, clothing changes, and toiletries. Suppose you need your employees to keep their possessions before walking out on the floor. In that case, all-purpose lockers can fit small possessions, like keys and cell phones, as well as larger items, like purses, backpacks, and shopping bags.
Your One-Stop Shop for Electronic Lockers
Whether you are a school, apartment complex, gym, spa, laboratory, or any other institution that wants to offer locker space, electronic lockers are the way to go. At StoreMoreStore, we offer many kinds of keyless lockers, including phenolic lockers, wood lockers, and laminate lockers. Your keyless electronic lockers will be highly functional and look stylish at the same time. Give us a call at (855) 786-7667 or send us an email to request a quote for keyless lockers today.
What To Do With Your Blueprints: 3 Blueprint Storage Ideas
Need blueprint storage ideas? If your business deals with large documents like blueprints, maps, drawings, architectural plans, and more, you may find it difficult to find proper storage solutions. Shelves may be too shallow for blueprints, and large drawings may not fit into normal cases.
What you need is blueprint storage products designed specifically for large documents. What kind of storage solution is best? It depends on your specific needs. Keep reading to learn about three great blueprint storage ideas.
How to Choose Your Blueprint Organizer
Before you invest your capital in a blueprint storage product, take a moment to consider what type of storage you are looking for. Here are some questions to ask yourself:
- What items do I need to store? What are their general sizes and configurations?
- How many documents do I need to store?
- Will the number of documents I need to store grow in the future?
- Is it important to quickly and easily access the documents?
- Do I regularly need to move documents to different areas of the office?
- Do the documents need to be protected from light, pollution, and other contaminants?
- How much can I afford to spend on my storage solution?
- Do I typically store my documents rolled or flat, and do I want to maintain this system?
The answers to these questions will help inform your decision as you look at blueprint storage ideas.
Three Blueprint Holder Ideas
Once you have an idea of your storage needs, it’s time to look at the three primary blueprint storage options:
Any of these options can be used to store most types of large documents. For example, if you need rolled map storage ideas, a rolled blueprint storage option will likely be the right answer.
Rolled Blueprint Storage
If you prefer to store your large documents rolled, then a rolled storage product is an excellent option for you. Rolled storage includes shelving deep enough to accommodate rolled maps, drawings, architectural plans, and blueprints. The documents can be stored together or in individual cubbies for better organization.
Another option is a rolled blueprint cart, which makes it easy for you to move rolled blueprints throughout your office or business. This is an excellent solution for large offices or expansive build sites.
The benefits of rolled blueprint storage options are that they are often the most inexpensive large document storage option available. If your documents are easy to reproduce and you’re looking to save money, rolled blueprint storage can be the right solution.
The drawback to this type of storage is that you won’t easily see and access documents. Each time you want to see a document, you’ll need to unfurl it.
Hanging Blueprint Racks
If you want greater visibility and accessibility to your blueprints and other large documents, hanging blueprint racks provide the perfect solution. These mobile racks allow you to hang your large documents by clips connected to a rolling stand. By pushing the stand, you can wheel your documents to any part of your office or job site. You can find hanging blueprint racks with a variety of hangers and clamps. You can also buy wall-mounted blueprint racks if mobility is not a significant need in your office.
The biggest benefits of hanging blueprint racks are immediate access and clear visibility. By sifting through the plans, you can see each document and find exactly what you need. This is also the most space-efficient form of large document storage. If space is at a premium in your office, hanging racks are a great fit.
Of course, you will pay a little more for hanging blueprint racks than you will for rolled storage shelves. Additionally, if you need to protect your large documents from the elements, then a flat file cabinet is your best bet.
Flat File Cabinets
Do you need to store delicate or valuable large documents? Then don’t leave them out to the elements. Instead, invest in flat file cabinets designed specifically for large documents.
The benefit of this blueprint organizer is clear: flat file cabinets protect your documents from sunlight, nibbling critters, and even prying eyes. These drawers also come with locks and keys to add an extra layer of security. If you need to keep your blueprints or drawings under wraps, this is the way to go. You can purchase flat file cabinets with the number of drawers you need, and each drawer can fit up to 100 sheets of vellum.
The drawback to this architectural plan storage product is that it is the most expensive of the three options. It also doesn’t give you the same accessibility and visibility as a hanging blueprint rack or a mobile cart, so it’s essential to clearly label your drawers.
Where to Find the Right Blueprint Storage Ideas
If you deal with large documents regularly, then invest in a storage solution designed just for them. In this article, you’ve learned about the benefits and drawbacks of rolled blueprint storage, hanging blueprint racks, and flat file cabinets. Each comes in at a different price point and provides a different type of storage experience. Many of these products also come in various sizes and colors, allowing you to find just the right solution for your business. When reviewing products, make sure you buy a storage solution that can grow with your company.
You can find all of these blueprint storage options at StoreMoreStore. If you aren’t sure which blueprint organizer is best for your company, call us at (855) 786-7667 or email us today to talk to a friendly and knowledgeable representative.
5 Ways to Set Your Filing Management System Up for Success
Any business that deals with customer files, patient records, paper invoices, meeting notes, or other physical paperwork knows that these documents can pile up fast. An office that doesn’t implement an effective office filing system can quickly become disorganized; with papers scattered everywhere and no clear organizational system, it can be easy to misplace valuable documents.
Don’t lose control of your critical papers. Instead, develop a clean and effective filing system for your business. The effort you spend on filing records management will be well worth it.
Why an Efficient Filing System Is Important
If you store records or files as part of your business, your employees need to quickly and easily access them to do their jobs. Without a filing and records management system in place, your files could end up anywhere: stacked in boxes in the warehouse, stuffed into bookshelves in random corners of the office, or even hidden at the bottom of a desk drawer.
Disorganization costs time, productivity, and money. The more time your employees take to find the documents they need, the less time they spend focused on their jobs. Disorganized file management can lso lead to lost documents. This could make it difficult or even impossible for your employees to complete their assignments. If you work in a highly regulated environment, losing documents could also increase your legal liability.
Finally, a good filing system for business will help you create an optimized business workspace. With the right type of shelving units in place, you can organize your files and documents cleanly and compactly, saving valuable space and making it easy for your employees to find the documents they need.
Overall, the time you take to establish a good office filing system will increase your worker productivity and help your office run smoothly. Here’s how to do it.
5 Steps to Create an Efficient Filing Management System
1. Determine Your Storage Shelving Needs
Before you can begin sorting and organizing your files, you’ll need somewhere to put them. Carefully consider what types of documents or records you need to store and what type of file and binder shelving would be the best fit for your particular needs.
For example, libraries will probably need plenty of bookcases, while an architectural firm will want shelves that can accommodate large plans and drawings. A law office with many files may do better with pull-out shelving or sliding mobile shelves.
Pro tip: If your company continually generates documents that need to be stored, consider purchasing more storage shelving than you currently need so that you have room to grow.
2. Develop Your Filing and Records Management System
Now that you have your shelving in place, don’t just start stuffing documents into folders and sticking them on the shelves. Instead, take a step back and give some thought to how you want to organize your files. Your system will depend on how you use your files. For example, if you want to store past invoices, it may be best to create an alphabetical system based on each customer’s name.
If your workers need to pull active case files more frequently than old case files, you may want to implement an organizational system based on activity criteria, with the most active files stored at the front and the old files placed in the back.
There are many different efficient filing systems you can use. It’s up to you to pick the one that will work best for your company.
Pro tip: Poll your employees. The people who use the files the most often will likely have good insight into good organizational systems.
3. Purchase the Right Organizational Tools
Now that you know how your filing and records management system will operate, it’s time to buy the filing and storage products that will allow you to cleanly and efficiently store your documents. This includes everything you will need to store your documents, like:
Think about how your filing system for business will work and then figure out everything you need to support that system. Do you want to be able to keep multiple case files together? Then consider investing in oblique file folders or redrope filing pockets. Want to file documents by priority? On-demand labels can make it easy for employees to quickly see which files are the highest priority.
4. Implement Your System
You have your shelving, your system, and your filing accessories. Now it’s time to block out a few hours in your schedule and actually implement your system. Don’t rush past this step. Implementing your organizational system will be the foundation of your filing records management. Starting it on the right foot with all the files in the right place will make it easier for your team to adopt the new system.
Pro tip: Recruit your employees to help implement the system. This will help introduce them to the new office filing system and show them how to use the new shelving units.
5. Train Your Team on Your Office Filing System
No matter how brilliant they are, filing systems for businesses will only work if utilized properly by the staff. Take the time to thoroughly train them in the new system. Show them how to label folders, where to place the folders, and how to document changes. Don’t assume your employees will pick up on the changes and automatically embrace them. Initiating a systems change is difficult, and some employees may be tempted to keep doing things the old way. Train your workforce, make sure your management team is fully on board, and keep a close eye on your filing system for the next weeks and months to make sure it stays up and running.
Where to Get your Supplies for Efficient Filing Management
Your document organization is only as good as the tools you use to support your filing system for your business. At StoreMoreStore, we offer a wide range of storage products, everything from shelving to file folders and more. Call us at (855) 789-7667 or email our friendly customer support team today to learn all about our many solutions for filing systems for business.
The Role Medical Isolation Equipment Is Playing in 2020
The year 2020 has been like no other. The coronavirus pandemic has touched almost every part of the world and the United States, infecting 15 million Americans. Over the past year, medical isolation equipment has risen to new prominence as businesses and institutions scramble to implement new safety protocols for their employees and customers.
The beginning of the year saw all levels of government struggling to obtain personal protective equipment (PPE). Today, medical isolation equipment is everywhere, from gyms to grocery stores, schools, and homes. These pieces of equipment have helped slow the progress of the virus and have given businesses a way to keep their employees and customers as safe as possible.
Let’s look at how medical isolation equipment has helped keep the U.S. economy open in 2020.
What Is Medical Isolation Equipment?
Before the coronavirus became the biggest story in the world in the early months of 2020, medical isolation supplies were mostly seen in medical settings. It wasn’t uncommon for doctors and nurses to wear masks, but no one could imagine sneeze guards at grocery stores or waiters in face masks and face shields.
The year 2020 brought medical isolation products into the mainstream, including:
- Face masks
- Face shields
- Sneeze guards
- Air filtration systems
- Hand sanitizer stations
- Touchless temperature check
These items are now regularly spotted in retail spaces, gyms, schools, offices, and more.
Why Should Businesses Consider Investing in Isolation Medical Devices?
Businesses and institutions across the country have faced unprecedented challenges throughout 2020. Local, state, and federal guidance and requirements have continually changed, while employees and customers feel uncertain about returning to work or normal activities. Medical isolation equipment can allow businesses to regain some control and offer a safer space for their employees and customers.
Here are a few reasons businesses need to invest in isolation infection prevention.
Medical Isolation Equipment Works
The most important thing for business owners to know is that PPE works. According to a report in the Journal of Hospital Medicine, “During an infectious disease outbreak, enhanced infection control measures are the best line of defense against disease transmission among healthcare workers. The use of Personal Protective Equipment (PPE) is one such measure…”
The study performed a meta-analysis on six studies from the SARS outbreak of 2003. It found that handwashing, wearing gloves, and wearing facemasks reduced SARS transmission by 55%, 57%, and 68%, respectively. The cumulative effect of all three interventions reduced transmission by a stunning 91%.
There’s no reason to believe that similar measures won’t help prevent the transmission of the coronavirus. Simple preventative efforts do work and can help businesses and other institutions keep their people safe.
Comply With Local and Federal Regulations
Over the course of 2020, the CDC and OSHA have regularly revised their coronavirus guidelines for businesses. Many states have also implemented specific regulations, including mask mandates for workers and customers, indoor capacity restrictions, and social distancing mandates. Businesses that want to stay in compliance and avoid fines (or worse) need to ensure that they implement all federal and local regulations, including the use of medical isolation equipment.
Make Employees and Customers Feel More Comfortable
Even if local or federal guidelines don’t require medical isolation supplies, providing them to employees and offering them to customers shows a business’s commitment to safety.
According to a study of 1,044 professionals from the consulting firm Korn Ferry, roughly half of American professionals are hesitant to return to work due to health concerns. Businesses can help ease these fears with isolation protocols, like requiring employees to wear masks and face shields, setting up hand sanitizing stations, and installing sneeze guards around workspaces. These precautions can also signal to customers that a business is taking the pandemic seriously and encourage more customers to utilize their services.
Keep Coronavirus Numbers Down
Life won’t truly go back to normal until a coronavirus vaccine becomes widely available. The vaccines are on their way, but the CDC estimates that it could be “later in 2021” until they are available for everyone who wants one. Until that time, businesses and institutions will need to continue to provide insolation medical devices to protect the general public.
The more businesses, organizations, and individuals limit transmission of the virus, the more likely states and counties can “flatten the curve” and slowly begin rolling back restrictions. Fewer restrictions mean that more businesses can operate and can increase their customer capacity. It will also mean more open schools and universities and a faster economic recovery.
Which Businesses Should Invest in Medical Isolation Supplies?
Any business that employs essential workers and requires employees to interact face-to-face with the public or wants to bring employees back into the office needs to invest in medical isolation equipment. These businesses and organizations are in nearly every sector, from grocery stores to schools, movie theaters, manufacturing plants, car dealerships, restaurants, and more. Investing in PPE and other isolation infection prevention methods can keep your business up and running and protect your greatest assets: your employees and customers.
Where to Buy Your Medical Isolation Equipment
When it comes to keeping your employees and customers safe, make sure you buy from a reputable company. StoreMoreStore has been around since 2012, and we offer a variety of well-designed isolation equipment, including our state-of-the-art face recognition temperature cameras. We can send you large orders of face masks, hand sanitizer stations, sneeze guards, and more. Contact our customer service representatives to learn about how we can help you keep your business healthy and strong through this unprecedented pandemic. Call (855) 786-7667 or email us today.
How Ergonomic Furniture Increases Office Productivity
Today’s workers spend more and more time sitting at desks, staring at monitors, and typing on keyboards. Sitting in a single position and performing repetitive tasks throughout the day can quickly lead to normal aches and pains as well as more serious conditions, like repetitive stress injuries and musculoskeletal disorders.
One of the top ways businesses can invest in their workers is by investing in ergonomic furniture. High-quality ergonomic office furniture can prevent worker injuries, improve worker comfort, and boost your office’s productivity. Is the secret to more profits really a matter of your office furniture? The surprising answer might be yes!
What Is Ergonomic Furniture?
According to the Occupational Safety and Health Administration, OSHA, ergonomics is the “science of fitting workplace conditions and job demands to the capabilities of the working population.” Another way of saying this is that ergonomic furniture is designed to fit the needs of your employees. Ideally, ergonomic office furniture:
- Increases employee efficiency
- Improves employee productivity
- Reduces employee discomfort
- Lowers rates of employee injuries
In a typical office setting, ergonomic furniture could refer to:
What Is Considered Ergonomic Furniture?
What differentiates ordinary office furniture from ergonomic furniture? The answer is that ergonomic furniture is designed to adjust to and accommodate the bodies of your employees.
Let’s provide a familiar example: an office chair.
If you’ve ever had to sit in a simple metal folding chair for several hours, then you know how uncomfortable they can be. After only a short while, you may notice your lower back beginning to ache. The next day, you may feel tightness in your shoulders, neck, hips, and ankles.
In comparison, an ergonomic office chair will offer lower lumbar support to protect your back. Its height will be adjustable, so you don’t have to tilt your head up or down to see your monitor. Many ergonomic office chairs include adjustable armrests and seats to fit a wide variety of bodies.
Likewise, adjustable desks are also growing in popularity. Many of today’s desks can be raised or lowered, allowing employees to sit and stand throughout the day. Simply changing position can help ease discomfort and prevent injuries.
Why Is Ergonomic Furniture Important?
Is ergonomic office furniture worth the extra investment? The Washington State Department of Labor & Industries reviewed a whopping 250 different studies of ergonomic furniture, and the overwhelming conclusion is yes. The benefits of ergonomic office furniture are many. Here are just a few:
Less Pain Equals Less Absenteeism
Poor furniture design can cause your employees pain, resulting in them taking more time off work to recover. The right furniture can keep your employees healthy and happy so they will be ready to work. The Washington State Department of Labor & Industries report referenced above cites an OSHA case study of Blue Cross & Blue Shield workers in Rhode Island, which found a 70% reduction in lost workdays (from 345 a year to 104 a year) after implementing ergonomic equipment and training.
Eventually, the pain from poor office furniture can result in injuries, including repetitive strain injuries and musculoskeletal injuries. According to the Bureau of Labor Statistics, these injuries accounted for 33% of all worker injuries and illnesses in 2013.
The takeaway: the right office furniture can protect your employees and reduce or even prevent injuries. An ergonomics intervention at Blue Cross Blue Shield of Kansas reduced injuries from 103 a year to 52 a year.
Fewer Workers’ Compensation Claims
When workers become injured on the job, not only are they unable to work, but they also seek workers’ compensation, which can be a big drain on a company’s insurance policy. When ergonomic furniture prevents injuries, it also inevitably lowers workers’ compensation claims. No wonder Blue Cross Blue Shield of Kansas says their workers’ compensation claims dropped from $526,000 to $137,000 over a 10-year period after adopting ergonomic practices, including ergonomic furniture.
It can be difficult for your employees to focus when they’re in pain. An aching neck, stiff fingers, inflamed wrists, and a throbbing lower back can lead to errors that slow down your workforce’s productivity and cost you money. Healthy employees are less likely to make mistakes, which is why a Singapore Airlines computer center achieved an astounding 92.8% reduction in errors over a 12-month period after redesigning their work area and adding adjustable chairs.
Healthy employees are happy employees. When employees can work without pain, they generally feel better about their job and enjoy their time at work more. It can be difficult to assess the exact value of happy employees. Still, common sense dictates that employees who are happier at work are generally more productive, more loyal, and more likely to work better on teams.
How Does Ergonomic Furniture Increase Productivity?
One of the biggest benefits of ergonomic office furniture is that it can increase your employees’ productivity. Employees who are more comfortable during the day can work harder and longer.
The data backs up these facts. In a study called Promoting Health and Productivity in the Computerized Office: Models of Successful Ergonomic Interventions, the authors compared “optimal” and “suboptimal” workstations and found that the optimal workstations improved productivity by 23.3%.
Business leaders know that productive employees can make a huge difference to the bottom line, so if you want to boost your profits, consider upgrading the office furniture for your employees or buying ergonomic furniture for employees who are currently working from home.
Where to Get Ergonomic Furniture
There’s only one place to buy high-quality ergonomic office furniture at an affordable price. At StoreMoreStore, we offer an excellent variety of ergonomic furniture, from chairs to desks, tables, and more. Take a look at our many available options today and enjoy a healthier, happier, and more productive workforce. Request a quote today by calling us at (855) 786-7667 or emailing us.