Any business that deals with customer files, patient records, paper invoices, meeting notes, or other physical paperwork knows that these documents can pile up fast. An office that doesn’t implement an effective office filing system can quickly become disorganized; with papers scattered everywhere and no clear organizational system, it can be easy to misplace valuable documents.
Don’t lose control of your critical papers. Instead, develop a clean and effective filing system for your business. The effort you spend on filing records management will be well worth it.
Why an Efficient Filing System Is Important
If you store records or files as part of your business, your employees need to quickly and easily access them to do their jobs. Without a filing and records management system in place, your files could end up anywhere: stacked in boxes in the warehouse, stuffed into bookshelves in random corners of the office, or even hidden at the bottom of a desk drawer.
Disorganization costs time, productivity, and money. The more time your employees take to find the documents they need, the less time they spend focused on their jobs. Disorganized file management can lso lead to lost documents. This could make it difficult or even impossible for your employees to complete their assignments. If you work in a highly regulated environment, losing documents could also increase your legal liability.
Finally, a good filing system for business will help you create an optimized business workspace. With the right type of shelving units in place, you can organize your files and documents cleanly and compactly, saving valuable space and making it easy for your employees to find the documents they need.
Overall, the time you take to establish a good office filing system will increase your worker productivity and help your office run smoothly. Here’s how to do it.
5 Steps to Create an Efficient Filing Management System
1. Determine Your Storage Shelving Needs
Before you can begin sorting and organizing your files, you’ll need somewhere to put them. Carefully consider what types of documents or records you need to store and what type of file and binder shelving would be the best fit for your particular needs.
For example, libraries will probably need plenty of bookcases, while an architectural firm will want shelves that can accommodate large plans and drawings. A law office with many files may do better with pull-out shelving or sliding mobile shelves.
Pro tip: If your company continually generates documents that need to be stored, consider purchasing more storage shelving than you currently need so that you have room to grow.
2. Develop Your Filing and Records Management System
Now that you have your shelving in place, don’t just start stuffing documents into folders and sticking them on the shelves. Instead, take a step back and give some thought to how you want to organize your files. Your system will depend on how you use your files. For example, if you want to store past invoices, it may be best to create an alphabetical system based on each customer’s name.
If your workers need to pull active case files more frequently than old case files, you may want to implement an organizational system based on activity criteria, with the most active files stored at the front and the old files placed in the back.
There are many different efficient filing systems you can use. It’s up to you to pick the one that will work best for your company.
Pro tip: Poll your employees. The people who use the files the most often will likely have good insight into good organizational systems.
3. Purchase the Right Organizational Tools
Now that you know how your filing and records management system will operate, it’s time to buy the filing and storage products that will allow you to cleanly and efficiently store your documents. This includes everything you will need to store your documents, like:
Think about how your filing system for business will work and then figure out everything you need to support that system. Do you want to be able to keep multiple case files together? Then consider investing in oblique file folders or redrope filing pockets. Want to file documents by priority? On-demand labels can make it easy for employees to quickly see which files are the highest priority.
4. Implement Your System
You have your shelving, your system, and your filing accessories. Now it’s time to block out a few hours in your schedule and actually implement your system. Don’t rush past this step. Implementing your organizational system will be the foundation of your filing records management. Starting it on the right foot with all the files in the right place will make it easier for your team to adopt the new system.
Pro tip: Recruit your employees to help implement the system. This will help introduce them to the new office filing system and show them how to use the new shelving units.
5. Train Your Team on Your Office Filing System
No matter how brilliant they are, filing systems for businesses will only work if utilized properly by the staff. Take the time to thoroughly train them in the new system. Show them how to label folders, where to place the folders, and how to document changes. Don’t assume your employees will pick up on the changes and automatically embrace them. Initiating a systems change is difficult, and some employees may be tempted to keep doing things the old way. Train your workforce, make sure your management team is fully on board, and keep a close eye on your filing system for the next weeks and months to make sure it stays up and running.
Where to Get your Supplies for Efficient Filing Management
Your document organization is only as good as the tools you use to support your filing system for your business. At StoreMoreStore, we offer a wide range of storage products, everything from shelving to file folders and more. Call us at (855) 789-7667 or email our friendly customer support team today to learn all about our many solutions for filing systems for business.
Slim expandable media shelves and audiovisual file storage with movable dividers give users full adjustability to keep CDs and DVDs organized and more. This includes maximizing space since the components allow flexible placement to ensure efficiency. No one needs to sacrifice material access or visibility in the process since configurations have an open shelf design.
Built with a tall and narrow design, the durable steel-made solutions can even provide space savings to anyone in need. This includes hospitals, schools, and offices that often do not have enough floor space to meet day-to-day operating needs. It allows the systems to fit smaller corners or areas with more height, saving premium floor space. Facilities then have the capacity to do more, even adding extra modules to meet growing student, patient, or business needs. Because units allow you to amplify their size with a few extra parts, no one wastes the invaluable footprint.
Audiovisual file storage
The audiovisual file storage comes with movable dividers which simplify space optimization to maximize efficiency and improve organization. Furthermore, the open shelf design allows airflow to prevent dust buildup, keeping digital content clean. Doctors can then avoid advising patients about treatment based on poor-quality x-ray images. Due to the improved visibility and access available, medical office assistants avoid retrieving the wrong discs and risking patients’ safety too.
Construction: Made from 20 gauge cold-rolled steel durable enough to provide reliable service that lasts.
Dividers: One movable divider included per opening to help simplify space optimization and improve material organization.
Finish: Durable powder coat finish provides a clean and attractive look.
Assembly: Units over 5′ high ship in two pieces and require partial assembly
Warranty: Limited lifetime manufacturer’s warranty
Made in the USA
Buy slim expandable media shelves
Slim expandable media shelves are available to buy online and ship within 20 to 30 business days with free dock-to-dock shipping included. If you need any assistance or just want some help picking the right solution for you, please call us at 1-855-786-7667.
Mixed Media Cabinets for Combination Storage
An easy way to save space is to combine your storage as much as possible. But since different items have different storage needs, they may require multiple types of solutions that, in turn, take up more space. Mixed media cabinets have multiple storage options to choose from, such as shelves, file drawers, and locking doors that combine your storage needs. Instead of multiple cabinets and shelves that store confidential records, books, binders, and other supplies separately, the mixed media cabinets have a variety of combination options.
For example, the top shelves provide storage for books and display items while the locking bottom drawers store and secure other sensitive materials. This allows you to control who has access to specific items. The bottom locking compartments can be in your choice of adjustable shelving or file lateral drawers depending on your needs. A variety of combinations and sizes are available, so make sure to check out our product page so you can decide which configuration is best for you. Since the shelves are adjustable on 2″ centers, it’s easy to customize the shelving sizes to fit varying sizes.
- All welded steel construction
- Leveling guides included
- Hinged doors with three-point latching system
- Doors include key lock
- Adjustable shelves on 2″ increments
- 150 lb. shelf capacity
- Optional dolly bases for cabinets on wheels
- Several powder-coated finishes available
- Ships fully assembled and ready to set in place
- Environmentally friendly (certified SCS Indoor Advantage Gold for indoor air quality and low VOC emissions)
- One year manufacturer’s limited warranty
Buy Mixed Media Cabinets Online
Mixed media cabinets are available to buy online and ship fully assembled in 15-20 business days (free dock-to-dock shipping). If you need any assistance or just want some help picking the right solution for you, please call us at 1-855-786-7667.
Mailroom Sorting Cabinets
Mail literature sorting cabinets are an easy and efficient way to store your incoming and outgoing papers and binders. When you use storage that allows quick access, you spend less time rifling through your documents and more time on important workplace tasks. In a busy office, time spent on unproductive tasks quickly add up; the mail sorting cabinets are designed to specifically counteract this wasted time.
In addition to time savings, the sorting cabinets also provide a clean, professional storage area in a small space. With adjustable slotted shelves, you can configure the cabinets to store multiple sizes of materials in a single space.
Security is also an issue when storing sensitive documents. For your privacy and protection, the sorting cabinets can also be configured with hinged doors. The shelves are also durable enough to store more than just files. With Individual shelf capacities at 240 lbs, the cabinets are also great for storing and organizing binders, boxes, and other heavier materials.
- All-welded steel cabinet construction provides increased durability
- Cabinets are available in 36″ or 42″ widths and 64 ½” or 80″ heights.
- Adjustable sorting shelves made from 18 gauge steel. A beveled front edge holds labels, and thumb-cut shelves make it easy to quickly grab papers.
- Shelves interlock into vertical tabs that adjust in ½” increments, allowing you to store a variety of supplies in one cabinet.
- Full-width shelves constructed from 18 gauge steel. Durable and will hold up to 240 lbs. per shelf.
- Optional hinged doors are available to close and lock the cabinet while it isn’t in use.
- 5-year manufacturer’s limited warranty
- Optional accessories include additional sorting shelves, label holders, and dividers.
Buy Mail Literature Sorting Cabinets Online
Mail literature sorting cabinets are available to buy online and ship within 10-15 business days. For further assistance, call us at 1-855-786-7667 or send us a message to speak to one of our experts.
Slanted Shelving with More Visibility
As a flexible open filing solution, slanted file shelving makes visibility and accessibility of files and folders easy. With files stored at a 55° angle, users can quickly see and read folder labels so they can find and store what they need faster. This increased visibility also leads to more accurate filing and less time spent trying to find misfiled folders. And when combined with end tab and color coded filing, users can access folders with just a glance. The slanted file shelving is also designed to store the most amount of file folders conveniently in a small amount of space.
Every shelving unit accommodates your growing business needs. As your filing system changes, you can easily add additional modules and stack them up to eight levels high. We offer shelving in letter and legal depths of three widths and 3-tier, 6-tier, 7-tier, and 8-tier models. If you need a different size, you can also purchase individual modules for 4-tier and 5-tier shelving. There is no need to purchase separate dividers, as each unit has welded dividers included to keep files upright.
The slanted shelving is designed for use with color coded filing, side tab folders, and end tab filing. Their versatility and visibility makes them perfect for healthcare facilities and business offices.
- Constructed from 20 gauge cold rolled steel, free of rust or scaling. Exposed edges, corners, and surface areas are free of sharp edges. State-of-the-art welding technologies join the tier components.
- Sizes: Available in letter and legal depths and widths of 24″, 36″, and 48″.
- Colors: Available in a large number of standard and custom paint colors.
- Finish: A three-stage iron phosphate washer cleans all parts, which are coated with an environmentally friendly Epoxy-hybrid powder coat finish using an electrostatic paint system.
- Compatibility: Slanted file shelving is compatible with Datum Vu-Stak®, Jeter, and VuMax.
Buy Slanted File Shelving Online
Slanted file shelving cabinets are available to buy online. For further assistance, give us a call at 1-855-786-7667. One of our storage experts will help answer all of your questions.
Modular Mailroom Furniture Improves Organization
Everyone in the office is always busy, but the mail waits for no one. Since no one has time to organize it, your mailroom soon becomes cluttered and disorganized. Employees spend valuable time sorting through clutter and can lose or misplace important items. Modular mailroom furniture sorter kits and casegoods provide reusable, adjustable storage and sorting solutions so you can stay organized and on task.
The modular mailroom furniture sorter kits are designed for a wide variety of applications. Tables, cabinets, carts, through-wall sorters, and cubbies are just a few options. Constructed with aluminum extrusion framework, these casegoods are the strongest in the industry. Hundreds of sorters and complimentary options such as riser platforms, display boards, and dump rims are also available help organize your mailroom.
With incredibly flexible options, the modular mailroom furniture can be modified at any time to adapt to your needs. If you relocate or simply need to move your furniture, it easily comes with you. This is an eco-friendly alternative to built-in millwork. Modular mailroom furniture requires no construction costs and is completely reusable.
- Available in three heights, ten widths, and three depths
- Custom configurations available based on your specifications
- Include modesty panels on three sides for rigidity & structural integrity
- Available with optional casters, adjustable height legs, bottom shelves, consoles, and two modesty panel sizes
- Tables are shipped unassembled with easy do-it-yourself instructions
Mailroom Sort Modules
- Sorter shelves adjust on 1″ increments
- Shelves have no sharp edges, which prevents snags and hand injuries
- Transparent shelves allow more visibility of stored documents
- Sort modules come with label holders and Excel/Word templates. The label holders easily snap on and off for quick changes.
- Sorters come assembled and ready to use. Just unpack and slide in the shelves.
Buy Modular Mailroom Furniture Online
Modular mailroom furniture is available to buy online in standard or customized configurations. To order your mailroom casework, please call us at 1-855-786-7667.
The problem with lateral cabinets is that they don’t offer many storage options, and they take up a significant amount of space. The only good thing about them is that you can lock them up to secure stored files. Unlike lateral cabinets, open shelving offers more flexibility for storing items other than files, and they utilize space much better. Too bad there’s no way to secure stored items in open shelving without adding cumbersome hinged doors that eat up space in front of the them. If you’re looking for security, flexibility and space savings, where can you turn? To StoreMoreStore. Our tambour door cabinets offer all of these features, all in one cabinet. (check out all of our available tambour door cabinet options).
A Variety of Tambour Door Cabinets for Everything You Need to Store
Tambour door cabinets are stylish multifunctional storage cabinets that store all types of materials – files, books, binders, computer media, and much more. The tambour doors slide into the side walls of the cabinet to avoid intruding into the room’s space. This way you get all the storage benefits of open shelving without any of the usual drawbacks.
The tambour door cabinets are available in three widths (36″, 42″ and 47-1/4″) and three heights (38″, 61-1/2″ and 83″). All cabinets are 17-3/4″ deep. Also, interior shelves come with a backstop that adjusts to 14-3/4″, 12-1/4″, or 11″ to match the depth of the materials you are storing.
Tambour door cabinets can be purchased as individual cabinets or on space saving sliding track systems. The sliding track system gives you even more space savings because the one row of cabinets is attached to tracks and placed in front of a stationary back row of cabinets. To access items in the back row, you simply slide the front row over; it’s that easy to double your storage capacity in half the space! Sliding track systems are available in two-deep and three-deep configurations, depending on your business’ needs.
Shop Online Now for Tambour Door Cabinets
StoreMoreStore has both stationary and sliding track tambour door cabinets available online. If you need any assistance or have any questions, give us a call at 1-855-786-7667.
If you are searching for a storage system that is flexible and durable, then file shelving in-a-box is perfect for you. These storage systems are modular, which means you can put them and move them around anywhere in your office. You can be flexible with your storage because file shelving in-a-box can move when and where you want it.
File Shelving In-A-Box is Easy to Assemble and Customize
Do you hate having to put together furniture? Well you won’t hate having to put together file shelving in-a-box because it’s boltless and is assembled completely with just a rubber mallet! Once you have the file shelving in-a-box assembled, you can adjust the steel shelves and file dividers to store not only files but binders, boxes, and any other supplies. Also, you can rest assured that whichever color you decided on out of the 19 standard colors will stay looking great because the high quality powder coat finish is scratch and corrosion resistant.
One of the best features of file shelving in-a-box is that it can be personalized for your storage needs with additional accessories. Just call StoreMoreStore toll free at 1-855-786-7667 to add on the features you like best.
- Drawer Systems- Lockable media drawers with dividers on the file shelving in-a-box can accommodate the storage of CDs, DVDs, small parts, hardware, and more while providing you extra security for important files.
- Magazine Drawers- The door swings up and into the shelving unit, which provides easy access to the latest edition of a magazine that is stored up front or the previous editions that are stored neatly behind the door on the shelf.
- Garment Rod- These clothing storage rods are ideal for locker room or uniform storage and their strong construction provides durability.
- Pull Out Reference Shelf- Provides a space efficient work station for quick reference without sacrificing valuable floor space.
If you are ready to experience storage that will adapt to your needs and style, then visit StoreMoreStore or call us toll free at 1-855-786-7667 today to invest in file shelving in-a-box.
Efficient Rolling Storage System Using Triple Deep Moveable File Shelving Saves Floor Space
Are you running out of office floor space to store files, paperwork, and records? Do you wish you could centralize file storage to make your office more space efficient and productive? StoreMoreStore’s rolling storage system is designed to create space efficient file storage in your office to save floor space and increase productivity. If your office is ready to step up to a new and improved rolling file storage system, then check out our triple deep moveable file shelving.
How Triple Deep Moveable File Shelving is Arranged
Triple deep moveable file shelving consists of three rows of file shelving. The front two sections of shelving roll back and forth on tracks, which allows you access to the back row of stationary file shelves. This rolling file storage arrangement has the benefits of increasing your storage capacity and centralizing your files, all in less floor space.
Rolling Storage System Features
This triple deep moveable file shelving is modular in design and easy to operate. File shelving tracks and rolling storage carriages are heavy-duty, designed to ensure smooth rolling movement. File shelves are easily adjustable vertically on 1-1/2” to accommodate files, record boxes, notebooks, or supplies. The moveable file shelving units are made in the U.S.A. and available in 19 different color choices at no extra cost.
Ready to Order Triple Deep Moveable File Shelving?
You can find our entire rolling storage product listing of triple deep moveable file shelving in legal, letter, and box sizes online at StoreMoreStore. Need help determining which rolling storage system will work best for your office? Just give us a call at our toll free number 1-855-786-7667 or send us a message.
More Rolling Storage System Options
If you are looking for a unique design or smaller rolling storage system, we also have double deep moveable file shelving that comes in letter, legal and box sizes.
Do you need more filing space to store files, records and documents, but you don’t have the available floor space for them? Are you tired of searching in multiple locations for a document because your filing systems is dispersed all over your office building? StoreMoreStore’s sliding mobile shelving system using double deep movable file shelves is the solution to both your space and access problems. If you are interested in a sliding mobile shelving system for your office, then consider a double deep movable file shelves.
Double deep movable file shelves consist of two rows of shelving. The front moveable file shelves slide back and forth on a track, which allows you access to the back row of stationary file shelves. The result of this filing system configuration is an increase in file storage capacity while using less floor space. Also, because the moveable file shelves are now grouped together accessing files and documents takes less time.
Sliding Mobile Shelving System Features
• Textured Powder Coat Finish: All parts are powder coated with a textured finish resulting in a durable long lasting finish.
• Multiple Color Choices: There are 19 different color choices available at no extra cost.
• Shelf Supports: All shelves are supported with 2 heavy duty double rivet shelf supports.
• Uprights: Uprights are made of heavy duty 18 Gauge construction available in closed and open style. Key slots are positioned on 1-1/2″ centers allowing for shelves to be adjusted up or down as needed.
• Modular Design: Because sliding mobile shelving is modular, you can add file shelves at any time to expand your filing system requirements.
• Ease of Operation: Leveling track, heavy-duty mobile shelving carriages and specially engineered rubber stops ensure a smooth-rolling movement for the moveable file shelves. Quality construction includes ball bearings and four wheels per mobile shelving carriage, improving mobility.
Ready to Order Double Deep Movable File Shelves?
You can find all of our double deep movable file shelves in legal, letter, and box sizes online at StoreMoreStore. If you need help determing which mobile shelving system is best for your office, give us a call toll free at 1-855-786-7667 or send us a message.
Other Sliding Mobile Shelving System Options
If you are looking for a different application or a bigger sliding mobile shelving system, we also have triple deep movable file shelves that come in letter, legal and box sizes.